What is a tender?
It’s a document used by potential suppliers to buy or ‘procure’ goods and services. The tender sets out the conditions and expectation required when placing a bid and invites businesses to bid.
Tenders are open or restricted. Restricted means you must be invited and open means than any business can submit a tender.
Why does the government and private companies issue tender?
They do this to get the best value for their money in a fair manner. They get to consider numerous qualified candidates and choose the best one for the job.
What Government Departments Issue Tenders?
All of them do. There are over 250 000 local authority suppliers.
Why should I want to tender?
This can open a huge revenue source for your business. Both sectors are always buying tender, meaning you will always have work, which means you will always be making money.
The local, regional and civil governments spend over 54 billion pounds per year on goods and services. This should be enough to attract your attention!
Public sector organizations have a reputation for being great customers with set procedures and quick payment.
Where can I find more information on public tenders?
Through numerous portals and websites. Most are manages through e-tender services.
Some examples are:
http://www.supply2.gov.uk- For lower-value contracts
http://www.ted.europe.eu– European Union Tenders
http://www.chest.nwce.gov.uk – North West’s local authority
http://www.competefor.com–Olympics pre-qualification portal
http://bluelight.gov.uk– Emergency services e-tendering portal
http://www.sell2wales.co.uk– Welsh Tenders
How can I focus my search?
You can do this by utilising CPV and NUTS codes. Doing this will automatically send your tenders, relevant to your location and category.
Who governs tendering?
The Public Contracts Regulations 2006 govern the United Kingdom tenders.
Can small businesses be awarded tenders?
Yes! The majority of public sector suppliers are small or medium enterprises.
What is a PQQ?
This is a Pre Qualification Questionnaire. This looks for specific company information including:
Environmental and sustainability
Health and safety
It’s mostly used as a tool for short listing businesses. Hence a PQQ is often the first step in the tender process after deciding to bid. Only the potential top businesses will be invited to bid.
They are used when:
Applying to join an approved supplier list
You are at the first stage in a restricted or negotiated tender process
Applying to join construction schemes like constructionline
What is an ITT?
It stands for Invitation To Tender. It’s a procedure for attaining offers from various bidders for the goods or services contract. The ITT asks for details of the pricing structure and more information about the delivery of the contract.
What does CPV stand for?
It stands for Common Procurement Vocabulary. These codes are used to help procurement people classify their contract notices properly, while helping suppliers find notices they are interested in.
What is an RFQ?
This stands for Request For Quotation. It is put out if an organization wants to hire a company for a job. This encourages competition and the lowest bidder wins.
How is the PQQ/tender evaluated?
This depends on the company or local authority. Tenders are often split up and evaluated. They are each given a different mark, based on different weightings. An example is one may weigh 70% quality, 30% price and another 40% quality, 60% price.
Why are we continuously losing bids?
There could be numerous different reasons. Green Growth Consulting will figure this out with you.
Who decides what company win the tender?
Numerous different people can do this. For larger tenders moderators will decide through a scoring system.
What is OJEU?
It stands for the Official Journal of the European Union. If a tender is over 100 000 pounds, it must be advertised here.
How do I apply to be on an approved suppliers list?
This depends on the authority or company. There is usually an application process and a selection process.
Where can I find more information?
You can contact Green Growth Consulting at 0800 804 71 56, by emailing
or signing up for our website newsletter.
What experience does Green Growth Consulting have?
Our staff has decades of experience across numerous sectors. GGC has created numerous tenders for a variety of providers. This process is universal and we have no doubt we can help you!
Why should charities and social enterprises be curious?
Well they often have specific missions and set values which make them obvious candidates for supplying goods and service to the public sector. GGC is committed to helping these charities win the contracts they deserve!